Playlist permissions

Playlist Permissions give you a way to lock down a particular screen or player to a particular set of users in TrilbyTV. 

When might I use Playlist Permissions?

There are many different uses for this; The scenario we run through here is of a school with 2 screens, one in a hallway and one in the reception area. The hallway screen we will leave with the default options, which is to playback the 20 most recent items of content.

We want the screen in Reception to play back only content that a particular user or group of users can specify. We do this in three stages:

1. Making a group of users to manage a playlist
2. Making the playlist they can access and manage
3. Setting the player to only play the specific managed playlist.

Note that someone with the Admin permission will need to set this up.

To start, let’s make a group to include the people we want to manage the playlist.

1. Click Permission Groups icon in the sidebar then click Add Group, type a name and click Add. The new group will show in the list and you can type a description.
2. Check the appropriate permissions: You must include the Moderate permission to be able to access the Playlists area. You will probably also want to include Player and Upload permissions which allows the users to add content, moderate it and set it playing. Check out our Managing permissions guide for more information on this.
3. Click Save then Members. Choose the people you would like to be part of the group and click Close when done, the changes are automatically saved. The people added here will be the only ones to control the playlist and hence what is shown on the screen.

Now we will now set up the playlist that the group will manage.

1. Click the Playlists icon in the sidebar and then click Add Playlist. We’ll call it ‘Reception playlist’.
2. Click Add Group
3. Click the group you just created and click Add Group. This can be repeated as many times as needed. All Admin users will be able to see and control the playlist.
4. Choose some content to add to the playlist.
5. Click Save

Finally, we will now tell the Reception Player to only play the Reception playlist.

1. Click the Players icon in the sidebar and then click on the Reception player.
2. Click Default Playback
3. Click the Playlist tab and choose ‘Reception playlist’
4. Click Save

All done!

In this example, the reception screen player will now only playback the content in the ‘Reception playlist’ and that playlist can only be changed and added to by Admin and the users in the ‘Reception team’ group.

You could of course swap ‘Reception team’ for ‘Science teachers’ or even ‘Student Ambassadors’ and repeat the process to lock down a screen to only be edited by a certain group of users.